The Community Room during a meeting of the Cornwall Association (Photo: Richard Griggs/www.cornwallct.org)
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The Polly and Frank Calhoun Community Room of the Cornwall Free Library

A resource for Cornwall residents and organizations

The primary purpose of the Polly and Frank Calhoun Community Room is to provide space for library programs which will take priority over other uses.

Cornwall-based public, non-profit and for-profit organizations and individuals 18 years of age and over may reserve the Community Room for business meetings or public programs reflecting the educational, cultural, social and recreational interests of the Cornwall community. A person's right to attend should not be denied because of origin, age, background or views. Public programs are open to all (even though some may not be able to pay admission). The Library does not advocate or endorse the viewpoints of meetings or meeting room users.

When it is not reserved, the Community Room is available to all Library patrons during regular hours of operation.

When the Library is closed, persons using the Community Room must enter through the rear door of the building and remain in the locked-off area apart from the main Library. A fully handicapped-accessible restroom can be reached at all times from the Community Room, and the kitchenette may be used so long as the area remains clean.

Organizations or individuals are liable for the cost of any repair, replacement or special cleaning that may be necessary following their use of the room or of Library equipment.

There is no user fee for occupancy of the Community Room by non-profits, but donations ($25 suggested) are always welcome. Any for-profit group using the Community Room must furnish a certificate of insurance and pay $50 toward maintenance.

Alcohol is permitted only at library-sponsored events. Private parties are not permitted.

About the Polly and Frank Calhoun Community Room:

Size Approximately 25 ft. square (675 sq. ft.)

Seating capacity 48 persons

Available chairs 39 (12 straight, 15 stacking, 12 folding)

Darkening shades and large screen.

Kitchenette area (sink, counter and electrical outlets)

Telephone in room (672-6340) is available only for local calls.

Rules

Smoking is not permitted in the library building.

Displays or decorations may not be attached to the walls

Before leaving – restore room to original setup and remove trash.

Responsible stewardship of the key and space is expect

Application for use of:

THE POLLY AND FRANK CALHOUN COMMUNITY ROOM

Reservations may be made for single or multiple meetings with the understanding that if the Community Room is needed for library use, a 30-day notice of preemption will be given and accommodations will be made. Reapplication is required when there is a change in use or when a regular private user puts on a public program. The Library will notify applicants of closings because of inclement weather. The applicant will notify his constituents of the closing. The applicant agrees to notify the Library of any cancellations or changes in plans for scheduled meetings.

Meeting date(s) and hours (including setup & cleanup)

______________________________________________

Name of individual or organization

_______________________________________________


Non-profit______ or for-profit______ (for-profits must submit insurance certificate)

President (or responsible person)

____________________________________________________


Name of applicant _____________________________

Phone No. ________________________________________

Address_________________________________________

_____________________________Zip____________

Purpose of the meeting(s)

__________________________________________________

Is this a private meeting?____________Or public program?______________

Amount of admission charge (if applicable)________________________

or amount of donation requested?___________________________________


Title of public program

________________________________________________


Name(s) of speaker(s) or performer(s)

_______________________________________________


Will refreshments be served? _______________________ (No alcohol permitted)



Public events will be entered on the library calendar. For meetings held when the Library is closed, the applicant must obtain instructions and a key from the librarian


HOURS: Mon. 12:30-5:30; Wed. 12:30-8:00; Thurs. 12:30-5:30; Fri. 9:00-5:30; Sat. 9:00-1:00.


LIBRARY CLOSED ON MAJOR HOLIDAYS


Suggested donation $25 for non-profits; $50 fee for for-profits. The insurance certificate required for for-profits must be received prior to the meeting date.


Any individual or group that uses the Meeting Room pursuant to these rules and regulations agrees to indemnify and to hold harmless the Cornwall Free Library, its Board of Trustees, and its employees from any and all claims, actions, causes of action of any kind which may arise out of use of the meeting room by such individual or group.


I agree to the conditions outlined above

________________________________________Date________


Approved by________________________________________________(Library Director)

Date_______________